Once you've placed that purchase order and the supplier has done his part, JD Edwards' Accounts Payable lets you "pay the man", along with all of the other features you need for a complete payables management system! The main features of the Accounts Payable system include:
You can allocate costs to various business units and accounts automatically by setting up and running three types of allocation programs. You can enter budgets either as journal entries or via uploads from Excel. You can also easily export from JD Edwards to Excel, so that you can use powerful tools like PivotTables to analyze data. JD Edwards even has a program that automatically reconciles bank accounts, Accounts Payable Trade, Accounts Receivable Trade, Voucher Logging Suspense, and the Received-Not-Vouchered liability account. At month-end, you can restate balances in any currency and create consolidated financial statements from the restated balances.
The main features of the General Accounting system include:
The JD Edwards Supplier Master is an extension of the Address Book. It contains all the data you need to maintain for your suppliers, including:
The A/P system allows you to manage many different types of vouchers. Most commonly, you will process payments for vouchers created by purchase order receipts, or "standalone" vouchers entered directly into the Accounts Payable Sub-ledger. If needed, the system handles a variety of other special-purpose transactions including logged, recurring, prepayment, batch vouchers and more.
If you need to process large numbers of payments at one time with minimal manual intervention, "Auto Pay" could be just the ticket. You have the option of generating a Cash Requirements report, or you can simply set up the automatic payment transaction for specific vendors, date ranges, payment instruments and a variety of other selection criteria.
If you do need manual intervention, Auto Pay lets you select individual payments from the "Payment Group" that the system creates. You may choose to partially pay, defer, or cancel the payment before submitting the transaction.
In lieu of Automatic Payments, you may decide to evaluate specific invoices before you pay them. Directly accessing the Accounts Payable Ledger allows you to individually review open invoices before payment is made.
Of course, the JD Edwards Accounts Payable Ledger is a live, interactive view of all invoices, payments and adjustments for each of your suppliers. However, if you have a need to take a snapshot of A/P data "as of" some particular date in the past, "As Of" reporting allows you to do this.
The system will create a "work file" based on criteria that you define. Once done, you can slice and dice data in the A/P Ledger with sorting and sequencing filters to give you the exact data that you need.
When the dust settles from all the day-to-day transaction processing, you need to know that the A/P Sub-ledger is in sync with your G/L. A variety of integrity reports exist to help you uncover and address any discrepancies before month-end close!
Please Note: The Intro to JDE pages on this site are intended to be brief summaries for JD Edwards customers who are encountering JD Edwards for the first time. For more advanced knowledge, please review the articles in our JD Edwards Library, and our JD Edwards Training offerings for JDE clients.
